Slovenia VAT Onboarding

Your Slovenian onboarding in one page

Onboarding is everything between signing up for Slovenian VAT with Taxually and the day we file your first Slovenian VAT return. It has three steps, and you are only active in the first one.

1. You tell us about your business, upload your documents and sign the Slovenian forms we pre-fill for you in the Taxually portal. For a new registration these are the tax-register forms for your business and for its legal representative, and the authorisation that lets us act in Slovenia's eDavki tax portal; for a transfer, the authorisation only. Most clients finish this in one sitting if they have the documents from the checklist at the end of this guide ready.
2. We check everything and file it with the Slovenian tax authority (FURS). We file your signed forms and documents through eDavki and apply for your VAT number online, so there is no VAT application form for you to fill in. If a document or an answer needs fixing, the portal sends that one item back to you with the reason.
3. The tax authority issues your Slovenian tax number and VAT number, or confirms our authorisation for your existing one, and we switch on filing.

At the end you have either a new Slovenian VAT number (DDV-ID, in the form SI followed by eight digits) with an effective date of registration, or your existing Slovenian registration handed over to Taxually for filing. Your portal shows the status of every item throughout, so you always know whether the next move is yours or ours.

Which path you are on

The service you bought and where your business is established decide most of what you will see. Find your row; the rest of this guide points out where your path differs.

Whether you are a company, a partnership or a sole trader changes the forms, not the path: a sole trader signs the personal tax registration (DR-02) and the authorisation, and uploads a business licence instead of a company registration document; a company or partnership also signs the company tax registration (DR-04) and tells us about its owners. What you sell changes only a few questions: sellers of physical goods, or of both goods and services, answer the Amazon and product-category questions and, on a transfer, the Intrastat questions.

What we will ask you

The questions come in short cards. In the portal every question carries a short description and, where it helps, extra information next to it; read those before you answer, they are written for exactly that question. Most questions are straightforward facts about your business; the few that need thought are marked below.

• Your business: legal form, legal name exactly as registered, registered address, incorporation date and registration number, trading name, postal address, and for EU businesses your home VAT number. Companies registering in Slovenia are also asked which authority they are registered with and what their legal form is called at home (LLC, GmbH, Ltd and so on): both are printed on the Slovenian tax-register form.
• What and where you sell: your product type (physical, digital or both), your product categories, every channel you sell through (Amazon store, Shopify, other marketplaces, your own website) with the storefront link, and any VAT numbers you hold in other countries.
• Who signs for your business: the legal representative's personal details including date and place of birth, nationality and gender, ID document details, home address, email and phone. These must match the ID you upload and are printed on the Slovenian forms. Companies are also asked whether they have more than one legal representative and whether one of them can sign alone; if your register requires two representatives to sign together, both sign the forms.
• Business owners: companies and partnerships registering list every shareholder or beneficial owner holding 25 percent or more: name, birth details and ID for a person, registration details for a company, address and the percentage held. They are printed on the company tax registration and checked against your articles of association.
• Bank details: IBAN, BIC or SWIFT, bank name and bank address. Your bank certificate must show the same details.
• Slovenia-specific questions: see the boxes below; this is where a wrong answer costs the most.

If you are registering: the start date question

Slovenia has no registration threshold for foreign businesses: you must hold a Slovenian VAT number before your first taxable sale there, and the tax authority expects the application at least 15 days before that sale. We ask whether your registration should be effective from an earlier date. If you already sell in Slovenia, answer Yes and give the exact date of your first sale; check your sales records or marketplace reports before you answer. If you have not started, answer No and we set the start date from your signup date.

A past date means a retrospective registration: returns for every period since then are filed retrospectively, the tax authority may charge late-registration penalties and interest, and Taxually charges a separate fee for retrospective filings. A wrong date causes far more trouble than an honest past one.

Two tax numbers before the VAT number

Slovenia issues a VAT number only to a business that already holds a Slovenian tax number (davčna številka, eight digits), and the legal representative of a foreign business must hold a personal Slovenian tax number as well. That is why two tax-register forms are among the forms you sign: DR-04 for your company and DR-02 for the person who signs for it (a sole trader signs DR-02 only). Your Slovenian VAT number (DDV-ID) is SI followed by your business's eight-digit tax number. If your legal representative already has a personal Slovenian tax number from an earlier registration, tell us when you transfer an existing registration; we print it on the authorisation.

Your business activity code

The Slovenian tax authority records your main activity under the Slovenian Standard Classification of Activities (SKD), Slovenia's version of the EU's NACE classification: two digits, a dot and up to three more digits. EU businesses usually find their code in their business register entry or tax registration (national versions such as WZ, NAF or ATECO follow the same structure); businesses outside the EU can look up the closest match on Eurostat's NACE page. If you do not know your code, say so in the field and describe your main activity in a few words; we determine the right code with you before we file.

If you are transferring an existing registration

Only a few things: your Slovenian VAT number (DDV-ID), how often you file your VAT returns, whether your legal representative already has a personal Slovenian tax number and, if you sell physical goods, your Intrastat position. No start-date, activity-code or ownership questions.

Documents to have ready

Upload PDF, PNG or JPEG scans. Every detail on a document must match what you typed: name, address, numbers, dates. We and the Slovenian tax authority compare them line by line, and a mismatch is the most common reason an item comes back.

A transfer needs no Slovenian VAT certificate, no bank certificate, no articles of association and no proof of activity: your Slovenian VAT number (DDV-ID) and the authorisation are enough.

Forms we prepare for you

Every form is pre-filled from your answers and appears in the Forms to sign card. Download it, sign by hand (the Slovenian authority does not accept digital signatures on these forms), do not edit the printed text, scan all pages and upload (PDF, JPEG, PNG or HEIC). The signature must match the one on the ID you uploaded, and the signer must be the legal representative you entered.

For a new registration you sign:

For a transfer you sign the eDavki external authorisation (EDP-PE-1), pre-filled with your existing Slovenian tax number and, if you told us about it, your legal representative's personal Slovenian tax number. A business established outside the EU also signs a letter of authorisation that takes the representation over from its previous representative.

Joint signatories. If your company register requires two representatives to sign together, both sign the company tax registration, the eDavki authorisation and the letter of authorisation; the forms carry a signature box for each. The personal tax registration is prepared for the first representative.

The rest needs nothing from you. For an EU business we also prepare a cover letter to the Slovenian tax authority that accompanies your signed authorisation; it appears in your portal for your records only. The VAT application itself is filed online by us once your tax numbers exist, so there is no VAT form for you to sign.

That is the complete list. Slovenia asks for no translations, legalisations, bank guarantees, warehouse contracts or marketplace screenshots.

After you submit

When every item in the Slovenia card is complete you press "Confirm all data for Slovenia". From then on the work is ours and the tax authority's, and the Slovenia card in your tracking view shows one step per stage.

If something is sent back

The item reopens in your portal with a rejection reason. The reason tells you which of two things to do:

• The document itself is the problem (unreadable, wrong document, a page missing, expired, edited, not signed by hand, signature does not match your ID): upload the correct document in place of the old one. The earlier upload is kept in the item's history on our side, nothing is lost.
• The document is fine but does not match what you typed (a name, address, number, IBAN or date): leave the document and correct the answer instead, in the card where you entered it, then confirm the card again. If the answer is one of the signup questions (legal form, legal name, address), go back to the Business basics card; the rejection does not yet point you there automatically. A corrected answer changes the pre-filled forms, so if a form carried the wrong detail we ask you to download, sign and upload it again.

How long it takes

Verification is fastest when the first upload is complete and every detail matches; each item sent back adds a round trip. On the authority's side the tax-register entries are usually issued within a few days of filing. The law obliges the Slovenian tax authority to issue the VAT number no later than the date of the first taxable sale stated in the application, and it expects the application at least 15 days before that date; in practice allow 2 to 4 weeks from our submission for the whole registration. These times are outside our control; your tracking view updates as soon as we hear back.

Transferring an existing Slovenian registration to us

A transfer is the shorter path: your registration already exists, so we only need its details and your authorisation.

1. You tell us your Slovenian VAT number (DDV-ID), how often you file your VAT returns (foreign businesses file monthly in Slovenia; answer Quarterly only if the tax authority has granted it to you), whether your legal representative already holds a personal Slovenian tax number from your earlier registration (if you are not sure, answer No: the authorisation is valid without it) and, if you sell physical goods, whether you have an Intrastat obligation and for which flows (arrivals, dispatches or both).
2. You upload your company registration document or business licence, your home tax certificate (where applicable) and the legal representative's ID. No Slovenian VAT certificate, bank certificate, articles of association or proof of activity are needed.
3. You sign the eDavki external authorisation (EDP-PE-1), and, if your business is established outside the EU, the letter of authorisation that takes the representation over from your previous representative.
4. We file the authorisation with the Slovenian tax authority (for an EU business with our cover letter) and wait for it to confirm our access, usually a few weeks. The Authorization item in your portal shows Pending until then and Confirmed afterwards. There is nothing for you to do at this step. If you also want to withdraw your previous representative's eDavki access, that is a separate EDP-PE-1 form you can submit yourself; it is not needed for our filing.
5. We start filing your returns, and your Intrastat reports where you have an obligation, from the next open period. Keep filing with your previous provider until we confirm the handover date with you, so no period is missed.

Frequently asked questions and common blockers

Do I need a fiscal representative in Slovenia? If your business is established in the EU, no: the eDavki authorisation you sign lets Taxually act for you directly, and the tax authority corresponds with us. If your business is established outside the EU, Slovenian law requires a tax representative established in Slovenia; our Slovenian partner acts as yours, you appoint them with the letter of authorisation, and we coordinate everything with them.

Why does my director need a Slovenian tax number? Slovenia registers the legal representative of every foreign business in its tax register before the business itself can be registered, and the eDavki authorisation refers to that number. The personal tax registration form (DR-02) is how the number is requested; it is pre-filled from the details you give us and needs the representative's own signature.

What is the Slovenian VAT number (DDV-ID)? SI followed by your business's eight-digit Slovenian tax number. The tax authority issues it with your registration decision; we record it under Your tax registrations with the effective date.

Which date will my registration start from? From your first taxable sale in Slovenia, because there is no threshold for foreign businesses. If you already sell there, that is the date you give in the earlier-date question and it cannot be moved later. If you have not started, we request the registration from your signup date.

My start date is in the past. What does that mean? Returns for every period since that date must be filed retrospectively. The authority may charge late-registration penalties and interest, and Taxually charges a separate fee for retrospective filings. Give the exact date anyway; a wrong date causes bigger problems later.

Why do you ask for proof of my activity in Slovenia? The tax authority grants a VAT number only to a business that shows it will make taxable sales in Slovenia, and asks for a contract, an invoice, an order or similar evidence with the application. Your short description plus one supporting document is what we file.

Why do you ask about my shareholders and for the articles of association? The company tax registration lists the owners of the business, and the authority checks them against your founding document. Only owners of 25 percent or more are needed.

Why do you need a bank certificate? The company tax registration names your business bank account, and the certificate or statement proves it exists and belongs to your business. We do not use these details to collect our own fees; those are billed separately.

Which product type should I choose? Physical Products for tangible goods, Digital Products and Services for anything delivered without a physical product (software, SaaS, courses, e-books, subscriptions, consulting, design), Both only if you really sell both. It cannot be changed once your subscription is active. A digital seller established outside the EU cannot select Slovenia or any other EU country individually; the non-Union One-Stop Shop (EN) is the right choice.

Can I use Taxually's usual power of attorney, or sign electronically? No to both. Slovenia accepts only its own eDavki authorisation form, and the forms must be signed by hand. Print, sign, scan all pages and upload. The signature must match the one on the uploaded ID.

Why was my document rejected? The most common reasons are a detail that does not match your answers (name, address, registration number, ID number, IBAN), an expired ID, a missing page or side, an edited form, a bank certificate older than three months or not in English, a personal rather than a business bank account, or a signature that does not match the ID. The rejection note names the item; fix that one and resubmit.

How often will I file? Monthly. For a business without a seat in Slovenia the tax period is the calendar month; the return and the payment are due by the last working day of the following month. We confirm your schedule when your Slovenian VAT number (DDV-ID) arrives. If you transfer an existing registration, we keep your current frequency.

What is Intrastat? The statistical report on goods moving between EU countries. It applies only once your arrivals into Slovenia exceed about EUR 300,000 a year or your dispatches out of Slovenia exceed about EUR 280,000 a year. We ask about it when you transfer an existing registration.

I am transferring. Do I need to upload my Slovenian VAT certificate? No. Your Slovenian VAT number (DDV-ID) is enough for the authorisation. If you want to withdraw your previous representative's eDavki access as well, that is a separate authorisation form you can file yourself.

Before you start: a short checklist

• [ ] Your registration document (companies: register extract or certificate of incorporation; sole traders: business licence) and your home tax certificate, as scans
• [ ] Companies registering: your articles of association, the name of the authority you are registered with, your legal form at home, your activity code, and the details of every owner holding 25 percent or more
• [ ] The legal representative's passport or ID card, both sides, not expired, plus their date and place of birth, nationality, gender, home address, email and phone; for a company, whether a second representative must sign with them
• [ ] Your business bank details (IBAN, BIC, bank name and address) and a bank certificate or statement on the bank's letterhead, not older than three months, in English
• [ ] Registering: a short description of what you will sell in Slovenia and to whom, with one supporting document (contract, invoice, order, transport document or correspondence), in English
• [ ] Registering: the exact date of your first sale in Slovenia if you already sell there
• [ ] Every online channel you sell through, with its storefront link, and any VAT numbers you hold in other countries
• [ ] Transferring: your Slovenian VAT number (DDV-ID), your filing frequency, your legal representative's personal Slovenian tax number if they have one, and your Intrastat position
• [ ] A printer and a scanner, or a phone camera, for the signed forms

With these at hand, the whole first step usually fits in one sitting.